Capture Primer #3 -- How to choose the right type of Capture Software

 

Excerpt from AIIM's new Capture Software Product Study on What are the 3 Main Types of Capture Software?...

1. Ad-hoc demand-based capture with very low volume is software that is used with a scanning device to convert paper documents on a demand basis. Typically it will be used to capture a few dozen pages per day. It is distributed through retail channels, directly over the Internet, and via high-volume distributors. Frequently it will also include some simple form of document storage and retrieval capability. The digital copier (MFP) has also spawned a number of ad-hoc oriented vendors who typically sell integrated networked solutions in conjunction with or through major copier manufacturers.
2. Batched Image Document Capture for routing, storage, and retrieval of documents is software that usually starts with scanning and is used to convert from hundreds to many thousands of pages per day into indexed images. It is sold mainly through reseller channels and directly in conjunction with ECM solutions.
3. Transactional Capture is used to extract data into business processes. The software automatically extracts, validates, and purifies data from documents and/or hundreds to many thousands of images per day. It is normally sold through integrators or directly by manufacturers of the software.

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While I'm on the topic of capture, did you know AIIM has a new Capture Certificate Training program? Now available.

1. Capture technology components and functionality
2. Business benefits of capture solutions
3. Scanner options and configuration
4. Building a business case
5. Indexing strategies and role of database
6. Diagramming business processes